How to Spot a Phishing Email: Examples from Real Attacks

If you’ve ever received an email that just felt off, trust your gut... it might have been a phishing attempt.

Phishing emails are one of the most common cyber threats facing businesses today. They’re designed to trick you (or your employees) into clicking a malicious link, downloading a dangerous attachment, or handing over sensitive info like passwords or banking details.

The problem? They’re getting harder to spot. Some look incredibly real.

At North Coast Tech, we’ve seen phishing attacks hit everything from local nonprofits to multi-location service businesses. Here’s what to look for and some real-world examples to help you recognize the red flags before it’s too late.

What Is a Phishing Email?

A phishing email is a fake message that pretends to be from someone you trust, like your bank, a vendor, a coworker, or even your boss.

It’s designed to:

• Steal your login credentials

• Trick you into sending money or gift cards

• Install malware on your system

• Collect private business data
  

Phishing emails are one of the easiest ways for cybercriminals to get in because they rely on human error, not technical flaws.

5 Signs of a Phishing Email (With Real-Life Examples)

1. The sender's email address is almost right

Example:From: john.smith@micros0ft-support.com Looks close to Microsoft’s actual domain… but that sneaky “0” instead of an “o” is a giveaway.

Phishers often use email addresses that look legit at a glance. Double-check the domain name, especially if it seems slightly off.

2. The email creates urgency or fear

Example:“Your account has been compromised. Log in immediately to secure it or your access will be revoked within 24 hours.”

Scare tactics are a classic phishing trick. They want you to act before you think. Real companies don’t usually threaten you into action, especially not with vague warnings and impossible deadlines.

3. The link or attachment is suspicious

Example:“Download the attached invoice to avoid late fees.” (Attachment: invoice.pdf.exe)

If you’re not expecting a file, or if the file type looks strange, don’t open it. Also, hover your mouse over any links without clicking to see where they really go. If it doesn’t match the company’s legit website, that’s a red flag.

4. The language or tone is slightly “off”

Example:“Kindly to provide the details for your account verification, or it may be deactivated.”

Weird grammar, odd phrasing, or overly formal language is a giveaway. Many phishing emails are created by bots or overseas attackers unfamiliar with everyday business communication.

5. They ask for sensitive info via email

Example:“Reply with your username and password to restore access.”

No reputable company will ever ask for login credentials, banking info, or personal data via email. Ever.

What to Do If You Spot One

• Don’t click anything. Not links, not attachments.

• Don’t reply. It lets attackers know your account is active.

• Report it. If you're part of a managed IT service (like with us), forward the email to your IT support team.

• Delete it. Once it's reported, get rid of it.

If you did click something, let your IT provider know immediately. Fast response can prevent a small mistake from becoming a big problem.

Final Tip: Train Your Team

Even the best spam filters can’t catch everything. One of the smartest things you can do is train your staff on how to spot phishing attempts. A few minutes of training now can prevent hours of downtime and thousands in potential losses later.

Want Us to Run a Phishing Risk Test?

At North Coast Tech, we offer phishing simulations and cybersecurity training for small businesses across Michigan’s Thumb area. It’s an easy, affordable way to strengthen your human firewall (aka your team).

If you’re ready to take phishing threats seriously without the scare tactics, reach out for a quick chat. We’ll help you stay safe, smart, and confident online.

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North Coast Tech implements and sustains solid tech solutions for businesses that boost accessibility, security, and economic growth.

As an MSP (Managed Service Provider) they can monitor your network and help resolve issues remotely. They offer a wide range of onsite tech support that includes and is not limited to computer repair, computer installation, security systems, audio-visual integration, network management, and more.

Proudly serving businesses in Michigan.

Reach out for a quick chat to see how we can help!